Administrative Assistant (Inventory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Duties

The Administrative Assistant will report to a Director / Manager, and provide necessary administrative support services to them and Business Unit Members, both individually and collectively.

In this role, the Administrative Assistant is responsible for supporting budget forecasting and tracking, coordinating procurement activities, processing invoices, coordinating meetings, and actively participating in discussions and decisions. The incumbent will also make travel arrangements, coordinate and track training and conference requests, purchase supplies, maintain various Business Unit schedules, and manage an effective office providing administrative and secretarial support. Duties may vary depending on the position, however, they generally include, but are not limited to, the tasks outlined above.

Work environment

Federal Economic Development Agency for Northern Ontario (FedNor) is the Government of Canada's economic development organization for Northern Ontario, supporting job creation and economic growth through programs, services and project funding. By partnering with businesses and communities, it fosters a strong, diversified and competitive regional economy. A position with FedNor allows you to be part of a nimble department that has a broad mandate to work on a variety of economic development activities.

Why Choose FedNor:
• Work with a great team who supports each other.
• Be part of a small department with a big heart.
• Meaningful work that makes a difference to the region and country.
• Flexible work arrangements (hybrid environment – mix of working in-person at the office and at home).

Intent of the process

The purpose of this process is to create and maintain an inventory of candidates to fill various administrative positions at FedNor.

We are currently seeking candidates for roles based in Northern Ontario. The successful candidate will be required to relocate to one of our FedNor offices. We have several offices locations across Northern Ontario, and the specific relocation site will depend on the position being offered. Candidates who are not already located in Northern Ontario must be prepared to relocate as part of the job requirements.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

Successful completion of high school or an acceptable combination of education, training and experience.

Degree equivalency

Experience:
• Experience in providing administrative support services* in an office environment;

*Administrative support services are defined as, but not limited to: managing agendas, scheduling and organizing meetings, preparing documentation, correspondence, and briefing materials, coordinates required procurement, maintaining a filing / priority tracking system, follow up for information from management / clients, support budget forecasting and tracking, makes travel arrangements, and other related duties.

• Experience providing client services

• Experience in drafting, editing, revising correspondence or reports, responding to requests for information, and providing quality assurance support services.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Experience:
•A post-secondary diploma/degree in a relevant field (e.g. finance, administration, human resources).
• Experience in interacting with internal or external stakeholders
• Experience working with MS Office tools, such as Microsoft Excel, Word, PowerPoint, and MS Teams.
• Experience working with senior management (Director or above).
• Experience in preparing and reviewing legal documents.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative CBC; and BBB/BBB.

Information on language requirements

Abilities:
• Ability to plan and organize a complex and varied workload
• Ability to carry out research, collect and assemble information from various sources
• Ability to communicate effectively, both in writing and orally
•Ability to analyze and solve complex problems

Competencies:
• Attention to detail
• Demonstrating integrity and respect
• Working effectively with others
• Showing initiative and being action oriented
• Judgement

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women.

Organizational Needs
FedNor is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as member of a visible minority group, Indigenous people, person with a disability or women, could be considered in priority.

Operational Requirements
• Willingness and ability to work overtime

Conditions of employment

Reliability Status security clearance

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Apply online