Facilities Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Please note that all answers submitted must be original work; plagiarism of any kind, including responses generated by artificial intelligence (AI), is strictly prohibited, and may result in disqualification from the application process.

Duties

The Facilities Coordinator is responsible for planning, developing, managing and leading the implementation of short-term facilities management projects for the Parliamentary Protective Service (PPS) in coordination with parliamentary partners delivering technical and logistical support to PPS.

Work environment

The Parliamentary Protective Service (PPS) is a separate and distinct organization and is not subject to the Public Service Employment Act. PPS has its own classification, compensation system and staffing regime. Persons appointed to PPS continue to be part of the federal government and will receive the public service pension plan and public service insurance benefits plan.

What we offer:

• Health, dental, and vision care insurance plans
• Public Service Pension Plan
• 35-hour standard work week
• Minimum 4 weeks of paid vacation
• Free on-site fitness facilities
• Employee and Family Assistance Program
• Flexible work schedules
• Centrally located in downtown Ottawa
• Proximity to O-Train Parliament Station

Intent of the process

The purpose of this recruitment and selection process is to establish a pool of qualified or partially qualified candidates to staff one (1) position on a term basis.

The pool may also be used in the future to staff similar positions within the PPS and for other organizations.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Successful completion of a post-secondary program in a field related to the duties of the position such as, but not limited to, interior design, architectural, engineering technology OR an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES:

E1- Recent* and significant** experience in Facilities Management and overseeing the day-to-day operations of office buildings, warehouses, or other facilities (tenant services, maintenance, building services, expenses tracking).

E2- Experience interpreting schematics and, floor plans and technical documents.

E3- Recent* and significant** experience supporting/coordinating and documenting real property facilities projects as well as establishing timelines for project delivery (renovations, relocations, installations).

E4- Recent* experience in space planning, workspace allocation and implementing space re-configuration and layout, architectural, free-standing furniture, and modular workstation systems.

E5- Experience in the preparation of statement of requirement for both consultant and/or contractor services.

E6- Experience in reviewing and analyzing client requisitions, in assessing client needs, and providing options and solutions that meet client requirements while adhering to policy standards and guidelines.

DEFINITIONS:
*Recent means within the last four (4) years.
**Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of complex activities related to this task, which are acquired on a full-time basis over a given period of time.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSETS

CERTIFICATIONS:

Facilities Management Professional designation (FMP).

Project Management Professional (PMP).

EXPERIENCES:

AE1- Experience in being a part of and/or supporting multi-disciplinary project teams.

AE2- Experience in escorting and/or assigning work to contractors and verification of work completion and quality assurance.

KNOWLEDGE:

AK1- Knowledge of Autocad drawing software.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your written expression and reading comprehension in your second official language is available for you to take before completing your application.

Try out the self-assessment tests for written expression and reading comprehension by visiting: https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/self-assessment-tests.html

Information on language requirements

KNOWLEDGE:

K1- Knowledge of real property services management policies and procedures in relevance to special purpose space fit-up.

K2- Knowledge of acquisition/purchasing policies and procedures.

K3- Working knowledge of architectural, mechanical, electrical plans and specification.

PPS CORE COMPETENCIES:

Thinking Skills
Communication
Teamwork and Collaboration
Client Service Orientation
Leadership

ADDITIONAL COMPETENCIES:

Ability to research
Organizational Skills
Attention to details

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS:

Willing and able to work overtime often on short notice.

Conditions of employment

You must be eligible to obtain both a Site Access Clearance and an Enhanced Reliability Status. The process involves a background investigation that includes:

• a loyalty assessment;
• law enforcement verifications;
• credit and financial verifications;
• a security interview wherein questions may include (but not limited to), previous employment, online activities, financial situation, alcohol and/or drug use;
• personal references as well as previous employers will also be contacted as part of the security screening process.

You must also consent to completing a personal history questionnaire, be fingerprinted, and photographed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

We also encourage veterans of the Canadian Armed Forces to self-identify when applying to our job opportunities.

All communication (screening, assessments, invitations, results) with applicants will be done by e-mail. Ensure that the e-mail address provided is valid, always functional and accepts messages from unknown users.

To submit your on-line application, you will first need to create an account on the GC Jobs website. Once your account is created, return to the job poster, and select the button "Apply Online" below. Candidates who are unable to apply online must contact the person listed below prior to the closing date.

It is your responsibility, as a candidate, to clearly demonstrate how you meet each qualification (education, experience, and assets) by answering the screening questions in the online application. You must provide concrete specific examples to illustrate how you meet each criterion identified in the questions. Your answers must include where and how you obtained the required experience, as well as the period(s) in which you performed the functions of the position(s). Candidates will not be solicited for incomplete or missing information.

Candidates are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Various assessment tools may be used to evaluate candidates during the selection process.

Depending on the number of applicants volume management strategies MAY BE USED for the purpose of managing applications.

Candidates must meet the essential qualifications, including the linguistic requirement to be appointed to a position.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Apply online