Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

✔️We also offer:

•Northern Allowances (rates and conditions subject to change and vary depending on location and number of dependents):
▻ Isolated Post Allowances: approximately $14,506 per year to $24,177 per year (Fort Smith, NT); $11,689 per year to $19,486 per year (Yellowknife, NT); $18,127 per year to $30,211 per year (Fort Simpson, NT)
▻ Vacation Travel Assistance: approximately $1,809 per year (Fort Smith, NT); $1,419 per year (Yellowknife, NT); $2,518 per year (Fort Simpson, NT) for each eligible member of the household •Housing: Federal government housing may be available
•Relocation Assistance: Applicants may be eligible for relocation assistance and may wish to review the Relocation Directive: https://www.njc-cnm.gc.ca/directive/d6/en
•Training, Development & Education Opportunities: Multi-year career development plans which include opportunities for education assistance funding and training opportunities
•Pension & Benefits: Advantageous pension regime and health benefits. For more information, see: https://www.canada.ca/en/treasury-board-secretariat/topics/pension-plan.html

Duties

Provides clerical and administrative/operational support services and related information/guidance, typically in support of a specific function or a program area in a field unit.

Work environment

Parks Canada Agency is a federal government agency responsible for the protection and presentation of Canada’s natural and cultural resources through a system of national parks, national marine conservation areas and national historic sites in all regions of Canada.

Diversity and inclusion have always been at the core of our values. Diverse teams bring different perspectives and creative ideas that benefit our clients, the communities we serve and all of us as colleagues. We welcome applications from individuals with diverse abilities and from all backgrounds and identities.

Intent of the process

This process will be used to create a pool of partially qualified or fully qualified candidates to staff similar position (s) with various tenures, security levels and/or language requirements or in different locations.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

🎓EDUCATION
• A secondary school diploma OR an acceptable combination of education, training and/or experience relevant to the position.

Degree equivalency

📌EXPERIENCE
• Experience in the provision of administrative support services to internal clients and the public;
• Experience working in finance/administration (accounts payable/receivables, purchasing and information management);
• Experience in using e-mail, internet and standard office software (e.g. Word and Excel);
• Experience in maintaining electronic or hard copy filing systems;
• Experience handling requests for information and services from internal and external clients by phone, email or in person.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

📌KNOWLEDGE
• Knowledge of general office administration/financial practices and procedures.

📌ABILITIES
• Ability to plan, organize, prioritize and successfully manage a diverse and demanding workload meeting firm deadlines;
• Ability to communicate effectively both orally and in writing;
• Ability to work with minimal supervision and direction;
• Ability to work collaboratively with others;
• Ability to verify information to ensure completeness and accuracy;
• Ability to identify, analyze and resolve financial data issues;
• Ability to reason in order to solve financial / administrative issues and make recommendations.

📌PERSONAL SUITABILITY
• Effective interpersonal relationships;
• Flexibility;
• Dependability;
• Sound judgement;
• Detail-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

🎓EDUCATION
• Completion of approved post-secondary training in a finance or administrative related field (Accounting, Bookkeeping, Business Administration, Commerce, Human Resources etc.) or an acceptable combination of education, training and experience.

Degree equivalency

📌EXPERIENCE:
• Experience using financial management tools (SAP and STAR), including spreadsheet and databases in a work environment;
• Experience in performing financial support functions (e.g. cashing and registering funds, managing petty cash, verifying or preparing invoices, etc.);
• Experience in initiating procurement processes;
• Experience working in and delivering services to a northern and/or isolated community.

📌OPERATIONAL REQUIREMENTS
The position may require the incumbent to:
• Wear a Parks Canada uniform as per the uniform policy;
• Work irregular hours, overtime, weekends and/or statutory holidays and provincial/territorial holidays, when required;
• Travel for work and/or training purposes.

Conditions of employment

•Obtain and maintain Reliability Status;
•When position is located in area classed as isolated and remote, a pre-employment medical examination of an individual and his/her dependants may be required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

HOW TO APPLY

You must apply online.

ONLINE SCREENING QUESTIONS
All candidates must clearly demonstrate in the online screening questions how they meet the education and experience factors listed in both the essential and asset qualifications listed.

Please note that it is not sufficient to only state that these factors are met or to provide a listing of current or past responsibilities. Provide concrete examples of WHEN, WHERE & HOW.

Failure to clearly demonstrate how you meet the Education and Experience factors may result in the rejection of your application.

Normally, applicants will not be solicited for incomplete or possible missing information.

Candidates will be asked to provide proof of their education credentials at a later date.

RESUMES
Resumes will be used as a secondary source to validate the experience described in the screening questions and/ or email - as appropriate.

REFERENCES
Three (3) references are required, including one from a recent* supervisor.
Recent* is defined as within the past two years.

CURRENT POSITION (FOR Government of Canada Employees) (if applicable)
Please identify clearly your substantive group and level and your employment status on your resume and/or application and/or email.

ASSESSMENT
∙ An interview will be administered
∙ A written assessment may be administered
∙ Reference checks will be sought

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Parks Canada Agency considers applications from all individuals who have legal status to work in Canada. Please indicate in your application the reason for which you are entitled to work in Canada: Canadian citizenship, permanent resident status or work permit.

ADDITIONAL INFORMATION

PLEASE NOTE: Our intention is to communicate with candidates via e-mail for competition purposes.
Please provide a valid e-mail address. It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

The essential qualifications that are listed in the poster are mandatory. A pass mark will be established for each.

Successful candidate(s) must meet and maintain the conditions of Employment throughout their employment.

Persons who have received pay in lieu of unfulfilled surplus period, a Transition Support Measure (TSM) or an Educational Allowance and are re-appointed to the Parks Canada Agency are required to reimburse an amount corresponding to the period from the effective date of such reappointment or hiring, to the end of the original period for which the TSM and education allowance was paid. Please contact Wanda Burdett, A/Human Resources Manager, if you are one of these individuals to find out how this applies to your particular situation.

Persons who are in receipt of a Canadian Government Public Service pension and are considering this employment opportunity with the Parks Canada Agency, should contact the PWGSC Public Service Pension Centre (1-800-561-7930) in order to determine the impact of an appointment on their pension benefit entitlements.

The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.

In accordance with paragraph 8(2)(a) of the Privacy Act, information or material, whether provided directly by the candidate or otherwise obtained by the selection board, used during the selection process for the purpose of assessing a candidate may be used as part of the selection review and recourse processes. Such relevant information may be provided to third parties, such as other candidates or their representatives, who have a legitimate reason to be aware of that information.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Apply online