With offices in London, Toronto, Strathroy and Kitchener, Lerners LLP provides a full range of legal services throughout Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture. Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service.

Lerners is seeking a Records and Facilities Clerk to support the Administrative Services team. This Role acts as a resource for employees in regard to client files and office facilities providing day-to-day support to ensure efficient records management and smooth office operations. The deadline to apply is April 20, 2026, at 11:59pm.

PRIMARY RESPONSIBILITIES

Records Management

• Sorting, coding, and filing records based on internal client instructions
• Creating hard‑copy indexes and electronic cross‑reference tools
• Creating physical file folders during new matter intake in accordance with current procedures
• Indexing closed files for off‑site storage and coordinating retrieval as required
• Maintaining file logs and coordinating the transfer of inactive or closed files to off‑site storage
• Assisting staff with locating and delivering files as needed

Facilities Management

• Perform daily walkthroughs to identify facilities or maintenance issues and report concerns as required
• Submit, track and follow up on building maintenance requests (eg. Lighting, HVAC, plumbing, cleanliness, repairs)
• Assist with basic, non-trade maintenance tasks such as replacing light bulbs, replacing tiles, adjusting furniture, setting up equipment and minor office repairs
• Coordinate office moves, workstation setups and furniture moves
• Liaise with external vendors

Qualifications:

• Minimum 1-2 years’ experience in records and facility services
• College diploma or university degree in related field
• Basic knowledge of records management and associated principles (i.e. knowledge of classification systems)
• Basic knowledge of Microsoft Office and Outlook
• Physical ability to carry out the duties of the position
• Solid written and oral communication skills
• Ability to be resourceful and proactive when issues arise
• Multitasking and time-management skills, with the ability to prioritize tasks
• Excellent administrative and organizational skills
• Excellent interpersonal and client service skills
• Strong attention to detail
• Professional and tactful with the ability to interact effectively with people at all levels
• Team-oriented individual who shows initiative and demonstrates flexibility
• Proactive team player but able to perform well independently
• Ability to work with minimal supervision
• Flexibility to work overtime may be required to support operational needs

How to Apply:

Interested candidates should submit an application including an updated resume and cover letter to our career portal. Only candidates who have been selected for an interview will receive a response.

Benefits of Working at Lerners:

Working at Lerners is both challenging and rewarding.

Our skilled Learning and Development team provides training and continued support to all firm members. Lerners is proud to offer a competitive salary and benefits package:

Salary:

Target Hiring Range: $47,595 - $62,600.

Commensurate with skill level, years of experience, and aligned with internal and market equity.

This posting reflects an existing vacancy within the organization.

Benefits:

• Health, Extended Health, Dental and Vision care
• LTD insurance
• Life insurance
• Parking/Transit reimbursement
• RRSP matching program
• Eligibility for salary adjustments and/or performance-based incentive bonuses
• Paid Volunteer Time
• Referral Bonus
• Employee Assistance Program