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ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team and are respected and valued for their individual contributions.

PROFILE

We are currently recruiting for a Legal Administrative Assistant to join our fast-paced team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Business Law group. This role will support both a corporate law practice and an energy regulatory law practice.

RESPONSIBILITIES

Key responsibilities in respect of the corporate law practice include, but are not limited to, the following:

• Takes instructions, prioritizes incoming work, follows through on assignments and manages ongoing tasks.
• Prepares, drafts, and revises correspondence, agreements and other documents, and assists in preparing for closings.
• Implements and maintains practice management systems for more than one professional and undertakes additional responsibilities as required within the share and team.
• Prepares expenses, accounts, manages pre-bills and opens/closes files, with a strong working proficiency with all accounting and billing procedures.
• Establishes effective filing and organization systems.
• Liaises and builds relationships with both internal and external clients and stakeholders.
• Other duties as required

Additionally, responsibilities specifically pertaining to the energy regulatory practice include, but are not limited to, the following:

• Tracking the status and due dates for various regulatory proceedings.
• Proofreading, formatting and electronic filing of regulatory submissions.
• Maintaining circulation lists of participants in various proceedings and circulating filings and correspondence in the proceedings as applicable.
• Compiling cost claims using prescribed on-line forms, including categorizing docket entries into cost categories and calculating cost award claim amounts in various categories.
• Compiling monthly billing report packages including accrual and payment status charts for status reporting to clients.
• Liaising with regulator staff in respect of filings and associated requirements.

QUALIFICATIONS

• Legal Administrative Assistant Diploma from a recognized college preferred.
• At least 5 plus years of experience as a legal administrative assistant with experience in Corporate practice areas.
• Must possess strong attention to detail and exceptional proofreading skills.
• Must possess an excellent financial acumen with strong analytical and organizational skills with an above average grasp of technology.
• Open and willing to learn, understand new terminology, and develop new skills.
• Well-organized with an outstanding work ethic and customer-oriented attitude.
• Strong administrative, interpersonal skills, and excellent verbal and written communication.
• Ability to work under pressure, deal with changing priorities and meet strict deadlines.
• High energy, flexible, and able to execute in a fast-paced environment.
• Ability to work both independently and as a good team player.
• Proficient with software including Microsoft 365 (Word, Excel, InterAction and Expert Time).

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.