Patent Coordinator - Intellectual Property
Gowling WLG (Canada) LLP
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.
PROFILE
Working within the Intellectual Property department, the Patent Coordinator plays a key role in providing support to patent professionals in the Ottawa office. The Patent Coordinator will be responsible to coordinate and execute various tasks and activities involved in the worldwide prosecution of domestic and foreign patents.
RESPONSIBILITIES
- Working closely with Partners, Professionals and Legal Administrative Assistants to coordinate and execute various tasks for potentially diverse patent practices and clients in various areas and industries.
- Reviewing and approving new patent applications for filing in the Canadian Intellectual Property Office (CIPO), the United States Patent Office (USPTO) and other foreign Patent Offices. Responsibilities may include, amongst other things, ensuring that patent abstracts, specifications, claims and drawings are in accordance with various jurisdictional requirements; reviewing formal documents for accuracy and consistency, reviewing and preparing Assignments, Petitions, Powers of Attorneys, Declarations, for filing; preparing reporting letters to clients.
- Screening and reviewing incoming correspondence post-filing for Canadian, US and foreign applications. Representative actions may include relaying formal Examiner’s Reports and Office Letters, drafting and filing other submissions, such as, Requests for Examination/Advanced Examination; Requests for Continued Examination, Preliminary/Voluntary Amendments; Payments of Final Fee; reviewing and forwarding Notice of Allowances and Letters Patent documents to clients, overseeing and coordinating validations and patent appeals.
- Reviewing and monitoring daily diaries and due case reports and initiating appropriate action where necessary.
- Docketing of work performed to the Firm’s accounting system.
- Other duties as required.
QUALIFICATIONS
- Law Clerk, Administrative Assistant or Legal Administrative Diploma or other relevant post-secondary education.
- 8+years related experience.
- Ability to communicate clearly, effectively and professionally with team members, other Firm members, clients, foreign associates, CIPO and other Intellectual Property Offices.
- Able to take ownership and responsibility for tasks and work independently, as well in a team environment with and for multiple team members with potentially diverse practices.
- Able to produce a high quality and quantity of work product often under tight timelines and under strict deadlines.
- Ability to effectively monitor, manage, prioritize (and re-prioritize) workflow and deadlines for multiple professionals.
- Professional, client-service attitude.
- Knowledge of both Canadian, International and other foreign Patent practices (US, EP, PCT and others).
- Knowledge of Intellectual Property in-house databases.
- Knowledge of Microsoft Office Suite.
- Bilingualism (French/English) would be considered an asset.
Gowling WLG employees benefit from a hybrid work environment.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.