Project Service Advisor

Who are we looking for?

We are looking for an experienced Project Service Advisor. This role is classified as regular part-time (3 days a week) and can be based in our Edmonton or Calgary offices.

Our Hybrid Work Model:

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect and excel in our vibrant environment.

In an ever-changing world, it requires creativity and innovation to stay ahead.

We’re seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways. As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change.

See what the power of commitment can do for you.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

Contract Review and Approval:

• Review draft contract for invoicing terms, project costing, and other financial specifics such as, retention/retainer, prevailing wage, sub-consultant, charge rates, unit pricing, etc

Project Team Involvement:

• Provide historical project data
• Provide charge rate and related data for fee estimates and project proposals
• Primary point of contact with outside client accounting staff to assist with project financial data inquiries
• Provide exceptional customer service to all clients ensuring happiness with financial services

Project Setup/Maintenance:

• Review project set-up to ensure accuracy
• Update/maintain client billing information
• Review and maintain accurate project costing for revenue recognition
• Reconcile, Inactivate, and Close project data

Client Setup:

• Provide assistance, when vital, with new/existing client approvals/submittals
• Review client billing data for invoicing requirements

Timesheets:

• Confirm project costing data

Assist Accounts Receivable

• Specialist by providing billing data when necessary
• Assist Project Managers with collection calls on outstanding debts
• Update MIS with collection data when received

Client Invoicing:

• Distribute draft invoices to Project Managers
• Review/Input unit pricing data as required
• Produce accurate and timely client invoices (internal and external)
• Ensure all required backup documentation accompanies client invoices
• Mail/Email or upload all client invoices
• Promote and establish point of contact with client accounting staff on project financial and invoicing matters
• Archive client invoices
• Provide exceptional customer service to improve client experience and happiness

What you will bring to the team:

• Minimum of two years accounting experience preferably with a professional services firm
• Minimum of one year experience with invoices, cost estimate spreadsheets and timesheets
• Proficient in Microsoft Office Suite including MS Word, MS Excel, MS Outlook, Adobe Acrobat
• Must have excellent verbal and written communication skills
• Strong editing/proofreading skills
• Ability to work independently, as well as with others
• Excellent interpersonal skills and ability to prioritize multiple tasks

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As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.