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Advisor, Graduate Admission

Concordia University

Concordia University

Williamson County, TN, USA
Posted on Wednesday, July 10, 2024

Position Number: 50000150 / P2944B
Department: Office of the Dean, Gina Cody School of Engineering and Computer Science
Grade: GR12
Campus: Sir George Williams (Downtown)

Salary: 76,468.50- $ 91,341.36 per annum
Union/Association/HR Policy: CUPEU

Posting deadline: July 11, 2024

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

SCOPE
Reporting to the Manager, Student Academic Services., the incumbent evaluates applications for graduate admission. He/she acts as an advisor and resource person for students, faculty, staff, external bodies and organizations for matters relating to graduate admissions according to the standards and procedures defined by the university and the School.

PRIMARY RESPONSIBILITIES
• Review and adjudicate student applications for admission to the School’s graduate programs and apply relevant policies, practices and procedures to the admissions processes and all related activities.
• Provide prompt and appropriate admissions decisions to applicants as well as process admissions-related requests, such as transfer requests, entrance scholarships awards etc.
• Provide information to current, former and prospective students and other university stakeholders on university and school policies, practices and procedures as it relates to graduate admissions.
• Research educational credentials, systems and schools world-wide and provide information to prospective students and other internal and external stakeholders where appropriate. Make recommendations regarding trends, best practices and procedures.
• Collaborate with the student recruitment team and participate in local recruitment activities and events.
• Pro-actively counsel/support/train departmental advisors, chairs, graduate program directors, staff members and the student population about academic programs, policies, rules and regulations.
• Identify process and procedural challenges and contribute to finding efficiencies and improvements.
• Maintain liaison with internal stakeholders (e.g. departments, service units) and external stakeholders (e.g., professional organizations).
• Represent the Office on committees as required.
• Perform other duties in support of Student Academic Services.

QUALIFICATIONS
• Bachelor’s Degree and two to four years of admissions-related work experience in an academic setting.
• Excellent spoken and written English (Level 5) to communicate effectively with faculty, staff, and students and to draft correspondence and documentation. Basic spoken and written French (3).
• Intermediate knowledge of Word, Excel and PowerPoint.
• Knowledge of Canadian and international educational systems. Knowledge of Concordia’s graduate admissions requirements, academic regulations, policies and procedures considered an asset.
• Experience in making effective decisions and dealing well with ambiguity.
• Excellent interpersonal skills; ability to deal effectively with students, faculty, staff and the general public.
• Strong planning, organizational, decision-making, and problem-solving skills.
• Ability to prioritize workload and work within strict deadlines.
• Ability to work under pressure in a high-volume area and to respond to change. Proven experience working in a fast paced, high pressure team environment.
• Aptitude to work in a service-oriented environment as both a member of a team and independently.
• Ability to work extended hours outside normal operating hours.
• Familiarity with the PeopleSoft Campus Solutions environment Approachability (is sensitive and patient with others) and Composure (is a calming influence in a difficult situation) are considered assets.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.


Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.


IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca

Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.