Payroll Administrator (Temporary Full Time for Approximately 18 Months)

Job Status: Temporary Full-Time

Pay & Grade: $60,097 to $74,649 Annually Grade/Band: 6

Hours of Work:35 Hours per week

Initial location: Kitchener City Hall

Posting period:October 14 to October 27, 2025 (at 6:00pm)

Overview

We are looking for an experienced, highly organized and efficient payroll administrator to work with the Payroll team to complete payroll processing and other related payroll functions

Responsibilities

• Enters/processes employee time in PeopleSoft and SuccessFactors.
• Processes Time & Labour Distribution Extract data.
• Calculates and processes payments for overtime, pay advances, vacation pay and retroactive pay and garnishments.
• Calculates adjustments for Workplace Safety Insurance Board, Employment Insurance, leaves, deduction arrears and OMERS pension.
• Reviews and processes audit reports for employee changes.
• Runs and completes payroll processes for regular payroll; links pay groups, loads time and labour.
• Runs and completes payroll processes for remote location work; runs reports and ensures entries for hours owing are approved and all exceptions are cleared.
• Sets up payroll processing controls for all payroll runs.
• Creates files, balances, and electronically transmits direct deposits and garnishment files to banks and other institutions.
• Creates printable files, prints, sorts, and distributes pay stubs and cheques.
• Processes weekly payroll data for upload into SAP.
• Issues manual/off- cycle cheques for adjustments and corrections as required.
• Documents current payroll processes and assist in identifying inefficient processes and provide recommendations to improve efficiencies.
• Maintains payroll records for audit purposes and records retention in accordance with company policy and applicable legislation.
• With a critical eye for improvement, analyzes and evaluates current processes and provides recommendations for business and system improvements to enhance customer service and reduce issues.
• Responds to inquiries from staff with professionalism and clarity.
• Provides support for staff members who enter Payroll data, including those at remote locations.
• Issues Record of Employment electronically on deadline to meet legislative requirements.
• Performs other related duties as assigned.

Requirements

• Minimum Grade 12 diploma or equivalent plus 1-year post-secondary education.
• Minimum 1 year of related experience.
• Full-cycle payroll processing (preferably an in-house payroll system).
• Excellent mathematical, accounting, analytical and decision-making skills.
• Knowledge of relevant legislation (e.g. tax, CRA regulations).
• Experience creating process and procedure documentation.
• Interpersonal skills to communicate with people at all levels within and outside the Corporation.
• Highly organized and efficient.
• Reliable with a good attitude and employment record.

Department/Division:Financial Services, Financial Operations

Group: CUPE 791

Competition Number: 2025-370

Job Code: 0225

Number of positions: 1

Why work at the City of Kitchener