Work in Tech

PLEASE NOTE THIS IS INTERNAL POSTING AND ONLY INTERNAL APPLICANTS WILL BE CONSIDERED

STARLING COMMUNITY SERVICES IS DEDICATED TO SUPPORTING COMMUNITIES WHERE EVERYONE EXPERIENCES MENTAL WELLNESS, OPPORTUNITIES FOR EMPLOYMENT, A PLACE TO CALL HOME, AND A SENSE OF BELONGING.

To better serve the diversity of our community, the agency is committed to embedding anti-racist, anti-oppressive practices, and perspectives into the fabric of our organization. We have implemented mandatory antiracism training, we are actively building safe spaces to host brave conversations for learning, and we are fostering a culture of belonging for all, but especially BIPOC, 2SLGBTQIA+, historically and presently marginalized individuals and communities.

There is one Full-Time permanent Accounting Supervisor position available starting on April 14, 2025, working 37.5 hours per week.

Your Role:

Assumes lead financial support role for the department and acts as a liaison with Program Directors, Managers and Supervisors within their area on all finance related matters. Responsible for maintaining an environment that actively promotes equity and inclusion.

Tasks:

Coordination and Implementation:

1. As a member of the Agency Leadership Team, participates in agency planning, organizing, and implementing of payroll and finance processes.

2. Collaborates with the Controller and Director on the development and implementation of the departmental strategic and operational plans.

3. Develops information systems to monitor the efficiency and effectiveness of departmental services and makes changes as appropriate.

Financial Management:

4. Prepares monthly financial reporting package for the respective area of responsibility including, but not limited to, preparation of operating statements, posting of required adjusting journal entries and analyzing variances month to month and actual to plan.

5. Acts as liaison with the Program Directors and the managers and supervisors within their area on all finance related matters while maintaining a satisfactory customer satisfaction performance level.

6. Overseas and/or prepares account reconciliations on a monthly, quarterly, and annual basis supported by appropriate documentation and audit trail.

7. Oversees and/or prepares, processes and posts journal entries to the General Ledger including journal entries to adjust reconciling items and recurring monthly journal entries.

8. Ensures subsidiary ledgers are posted to the General Ledger on a daily basis.

9. Ensures bank accounts are monitored and bank reconciliations are performed daily as risk mitigation for potential fraud activity

10. Assists in the development of the detailed Annual Service Plan and periodic forecasts and challenges results and projections to identify lack of consistency with current economic trends and/or agency strategies.

11. Prepares timely, accurate and useful operating/management and financial data for the Program Director and Controller for designated time frames (i.e., weekly, monthly) as well as ad hoc reports as requested by management from time to time.

12. Assists in preparation of year-end working papers for external auditors.

Accounts Payable/Accounts Receivable:

13. Oversees the process to ensure all accounts payable invoices are properly coded and authorized prior to processing into the accounts payable system.

14. Oversees accounts payable invoices being processed on a timely basis including taking advantage of all available discounts.

15. Oversees timely payment of vendor invoices within vendor payment terms.

16. Oversees vendor payments are processed in accordance with the Broader Public Sector Procurement legislation where applicable.

17. Ensures Accounts Payable subledger and control accounts are reviewed and verified monthly.

18. Ensures cash receipts are processed accurately and on a timely basis.

19. Ensures all invoices are processed accurately on schedule.

20. Reviews and approves bank transactions related to expenses, accounts payable, transfers, etc.

21. Oversees management and administration of corporate credit cards.

22. Oversees management of vendor of record information and contract management.

23. Manages best practices in procurement management including purchase order maintenance, RFP and RFP support.

Leadership:

24. Actions align with Agency’s values of, and commitment to, anti-racism and anti-oppression.

25. Prioritizes the implementation of the Agency’s Equity Strategy as it pertains to the Finance team.

26. Promotes and supports the Agency’s Mission and Vision by being positive and supportive to all staff.

27. Provides, oversees, and participates in staff training and development programs.

28. Demonstrates behaviour consistent with the Agency’s Leadership Values.

29. Supports employees using a strength-based, responsive and solution focused approach.

30. Responsible for maintaining a high level of employee engagement and promoting a healthy organizational work culture.

31. Builds on employee strengths and relationships to inspire, motivate and support staff.

32. Provides operational leadership to ensure service outcomes are achieved.

33. Works cooperatively with other members of the Leadership team to communicate information and increase organizational effectiveness.

34. Acts as an ambassador for the Agency in the community.

Supervision:

35. Responsible for screening, interviewing, and hiring of new team/department members in consultation with the Controller, Director, and Human Resources Department.

36. Responsible for providing initial training and orientation to all new employees as assigned.

37. Responsible for conducting monthly supervision meetings with all direct reports.

38. Provides leadership and support to employees within the area(s) of responsibility.

39. Implements Responsive Leadership tools and strategies to support employees.

40. Responsible for completing Preferred Leadership Profiles with all new employees.

41. Responsible for the administration of probationary/annual performance reviews and ensuring all necessary documentation is completed and submitted signature in a timely manner.

42. Responsible for training and development of staff within the area(s) of responsibility.

43. Involved in disciplinary and termination decisions and actions in consultation with the Controller, Director and Human Resources Department.

Your Talents and Experience:

An accounting degree with 2–4-years progressive accounting or financial analysis experience. A minimum of two years of supervisory experience is preferred. Proficiency in computerized accounting and budgeting software, Microsoft 365 including SharePoint and other Microsoft applications. Proficiency in Great Plains and experience with AP automation applications would be an asset. Excellent organizational skills and demonstrated attention to detail. Proven ability to achieve high levels of customer service. Demonstrates collaboration and self-awareness. Alignment with the agency’s commitment to anti-racism and anti-oppression practices. Passionate, informed and engaged in anti-racist, anti-oppressive frameworks, and perspectives. Able to build authentic and sustainable relationships with staff members, clients, and community partners. Build, implement and foster safe space to host brave conversations for learning and imbedding anti-racist, anti-oppressive practices, within team environment.

What’s in it for you?

Rate of Pay: At Starling Community Services all salaries are categorized under a series of "bands" determined during our job evaluation process. When determining rate of pay for external hires, a candidate’s past related experience will be taken into consideration along with where others with similar experience currently fall within the band.

Note: most new team members will start between the starting salary and the mid-point of the range.

Job Band J (hourly wages): Min - $35.54, Mid - $39.42, Max - $43.70

• A positive work culture, inclusive workplace policies, and employee wellness initiatives
• We offer our employees the security and peace of mind that comes with enrollment in a defined pension plan with the Heath Care of Ontario Pension Plan (HOOPP). We understand the importance of financial well-being and believe that a strong pension, like HOOPP, recognizes our employees and provides a stable foundation for their future as part of the overall compensation package.
• Eligible after 3 months of employment to enroll in our Modular Health and Dental Benefits plan with Sun Life, allowing you to select the options and coverage levels that meet your individual and/or family needs.
• Access to our Employee and Family Assistance Program which provides free and confidential counselling, resources and services.
• 4 Weeks paid vacation (pro-rated to start date and hours for position; accumulated bi-weekly) + 15 hours of personal time per year.
• Paid sick time (pro-rated to start date and hours for position; accumulated monthly) to a maximum of 300 hours.
• 11 paid holiday benefits per year plus a floater day.
• Discounted GRT passes through membership with Travel Wise.
• Employee Referral Incentive Program.
• Agency Orientation and Training modules.
• Professional development and tuition reimbursement opportunities.
• Responsive Leadership Training Program (leadership positions only).
• Staff appreciation events.

If you are community-focused and share our values and antiracism commitment, we want you to grow with us. Please submit your application through BambooHR, in confidence, no later than 4 pm on March 18, 2025.

This is an internal posting.

The Agency requires all employees to obtain a Police Vulnerable Sector Check prior to commencing employment. We require certain positions to obtain a Medical Certification.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If you don't have every single requirement and the exact level of experience listed in our description, but the skills and experience needed for the role still resonate with you, please consider applying.

If you require any support with submitting your application, or through the interview process, please contact the Human Resources department at hr@lutherwood.ca or by calling 519-707-1958 ext. 1214.